Add a physician

Current roster

Daily leave slots

Set the number of available leave places for every current and future date. Reducing slots moves the latest bookings to the wait list. Increasing slots fills openings from the wait list in order.

Booking rules

Blocked holidays

Holiday dates are closed to leave requests for everyone, including administrators. Clear any existing bookings, wait list entries, or pending reviews before blocking a date.

Email request options

Full schedule email backup

Send CSV copies of all booked slots and the current wait list to an address you choose. Backups run at the selected Pacific time, beginning after the chosen interval.

How to email a request

From the email address on your active account, send to the calendar inbox. Put ADD or REMOVE on the first line, then one date per line, such as 2027-03-15. The subject can be VL Request or the command.

Incoming messages

Outgoing messages

Using the calendar

Each date has six leave places. Open dates are booked; full dates join a first-come, first-served wait list. Click the orange WL badge to see a date's wait list; your own name is highlighted. If a booked place opens, the first eligible person is moved into it and emailed. My leave in the sidebar shows your booked and wait-listed dates in calendar or list form. Remove my leave cancels either kind of request. Weekend requests may need administrator review.

Email commands

Email commands are a convenience if you prefer to adjust your leave by email instead of using the web app. Send from the email address on your active account to the calendar inbox. Commands are not case-sensitive. Use subject VL Request, then put one command on the first line of the message.

• ADD: Request leave for the dates that follow. Open dates are booked; full dates join the wait list. Past dates are rejected.
• REMOVE: Remove your booked leave or wait-list entry for the dates that follow. CANCEL is another name for REMOVE.
• SHOW: Email you a list of your upcoming booked and wait-listed dates. No dates are needed.
• LINK: Email you a one-use sign-in link that lasts 15 minutes. No dates are needed.
• HELP: Email you this command guide. No dates are needed; you can also use HELP as the subject.

For ADD, REMOVE, or CANCEL, put one date or date range on each line after the command. Use YYYY-MM-DD, M/D/YYYY, M/D/YYYY-M/D/YYYY, or YYYY-MM-DD..YYYY-MM-DD. For example:

ADD
2/4/2027-2/10/2027

You can also use ADD or REMOVE as the subject. The bot replies with the result for each date, including wait-list placement. Only registered addresses receive replies.

Authenticator

Recovery